We’­ve got your back, so that you can bene­fit from all the advan­ta­ges of hybrid events, by taking care of the smooth production.

With a simul­ta­neous offer for online par­ti­ci­pa­ti­on, events gain reach and par­ti­ci­pan­ts, cos­ts are opti­mi­ze cos­ts and finan­cial resour­ces are used more effi­ci­ent­ly. In addi­ti­on, event orga­ni­zers gain more fle­xi­bi­li­ty and pos­si­bi­li­ties to adapt­a­ti­on to cur­rent situa­tions. Video-on-demand offe­rings open up new sources of inco­me.

We’­ve got your back, so that you can bene­fit from all the advan­ta­ges of hybrid events, by taking care of the smooth production.

With a simul­ta­neous offer for online par­ti­ci­pa­ti­on, events gain reach and par­ti­ci­pan­ts, cos­ts are opti­mi­ze cos­ts and finan­cial resour­ces are used more effi­ci­ent­ly. In addi­ti­on, event orga­ni­zers gain more fle­xi­bi­li­ty and pos­si­bi­li­ties to adapt­a­ti­on to cur­rent situa­tions. Video-on-demand offe­rings open up new sources of inco­me.

Hybrid events …

… ensu­re reach and participants

Com­pared to face-to-face events, vir­tu­al events have a grea­ter reach (Sta­tis­ta, 2021). The online opti­on allows inte­res­ted par­ties from dif­fe­rent geo­gra­phi­cal regi­ons or with time cons­traints to take part in the event.

… con­tri­bu­te to cost savings and increased efficiency

Hybrid events can signi­fi­cant­ly redu­ce tra­vel, accom­mo­da­ti­on and cate­ring cos­ts. Accor­ding to a sur­vey by the Glo­bal Busi­ness Tra­vel Asso­cia­ti­on (GBTA, 2020), 84% of busi­ness tra­ve­lers sta­ted that vir­tu­al mee­tings are a cost-effec­ti­ve alternative.

… crea­te fle­xi­bi­li­ty and adaptability

Unfo­re­seen events (wea­ther, cri­ses, strikes, etc.) can have a nega­ti­ve impact on face-to-face events. Events that also offer online par­ti­ci­pa­ti­on can react fle­xi­bly and quick­ly to cur­rent situa­tions. Accor­ding to a sur­vey by PCMA Con­ve­ne, 87% of event plan­ners sta­ted that fle­xi­bi­li­ty and adap­ta­bi­li­ty are cru­cial fac­tors for the suc­cess of events.

ALL SER­VICES. FIRST HAND.

VIDEO.
Full HD, 4K
Live direction
Green screen
Post-production

AUDIO.
Microphoning
Mixing
Sound system

STREA­MING.
Live, hybrid, remote
Multiplatform

LIGHT.
Stage lighting
Effect light
Program-controlled

DESIGN.
Video screens
Fade-ins
Landing pages

INTE­GRA­TI­ON.
ZOOM, TEAMS, Webex
Slido, EventMobi
You­Tube, Vimeo

ALL SER­VICES. FIRST HAND.

VIDEO.
Full HD, 4K
Live direction
Green screen
Post-production

AUDIO.
Microphoning
Mixing
Sound system

STREA­MING.
Live, hybrid, remote
Multiplatform

LIGHT.
Stage lighting
Effect light
Program-controlled

DESIGN.
Video screens
Fade-ins
Landing pages

INTE­GRA­TI­ON.
ZOOM, TEAMS, Webex
Slido, EventMobi
You­Tube, Vimeo

We pro­du­ce hybrid events.
On site. In the stu­dio. Virtual.

All ser­vices. First hand.

  • Video: Full-HD, 4K, live direc­tion, post-production
  • Strea­ming: live, hybrid, remo­te, multiplatform
  • Light­ing: stage light­ing, effect light­ing, pro­grammed sequences
  • Audio: mik­ing, mixing, sound reinforcement
  • Design: video screens, overlays
  • Inte­gra­ti­on: ZOOM, Teams, Webex, Slido, Eventmobi

Our pro­duc­tions offer a seam­less con­nec­tion bet­ween par­ti­ci­pan­ts and an inter­ac­ti­ve and immersi­ve expe­ri­ence for all.

Whe­ther your par­ti­ci­pan­ts are on site or dia­l­ing in from any­whe­re in the world, we crea­te a plat­form for you to reach them that com­bi­nes net­wor­king, live pre­sen­ta­ti­ons and vir­tu­al interactions.

Add a new dimen­si­on to your event, reach a wider audi­ence and offer an expe­ri­ence that will be remem­be­red. Stream­box­stu­di­os makes your next event fle­xi­ble, acces­si­ble and forward-looking.

Gra­tis Check­lis­te Hybri­de Events

Sen­den Sie den Link bit­te an:

Ich habe die Daten­schutz­er­klä­rung gelesen.

Your path to a hybrid event

Hybrid events offer par­ti­ci­pan­ts the free­dom to deci­de whe­ther they want to expe­ri­ence the event on site or digitally.

Par­ti­ci­pan­ts always in focus

As an orga­ni­zer, you can invi­te poten­ti­al cus­to­mers to attend your event in per­son, but that does­n’t mean they will.

They may lack the neces­sa­ry time and finan­cial resour­ces:

  • they are reluc­tant to spend time tra­ve­ling to and from work,
  • do not want to put up with traf­fic jams on the roads, train and flight delays or even wea­ther-rela­ted delays,
  • they do not know how to make up the lost working time or
  • have a tight and tight­ly plan­ned bud­get for tra­vel cos­ts, accom­mo­da­ti­on and par­ti­ci­pa­ti­on fees.

Howe­ver, your tar­get group may find the day’s pro­gram too exten­si­ve and only want to take part in a spe­ci­fic work­shop or lis­ten to a sel­ec­ted presentation.

Not to be unde­re­sti­ma­ted is the wil­ling­ness to spon­ta­neous­ly par­ti­ci­pa­te in an event becau­se, for exam­p­le, a pre­vious­ly sche­du­led mee­ting has been can­ce­led and a sui­ta­ble time slot is available at short notice.

With a hybrid event, you give your tar­get group every oppor­tu­ni­ty to par­ti­ci­pa­te. At the same time, you expand your reach and gain new, pre­vious­ly unknown prospects.

It is important that you offer all par­ti­ci­pan­ts the same ser­vice right from the start. For exam­p­le, both on-site par­ti­ci­pan­ts and all digi­tal par­ti­ci­pan­ts recei­ve the same docu­ments befo­re and during the event. Just think of updated pro­ce­du­res, par­ti­ci­pant lists or addi­tio­nal infor­ma­ti­on on spea­k­ers and their contributions.

Offe­ring a hybrid event crea­tes reach. Tools for inter­ac­tion pro­mo­te the exch­an­ge of ide­as bet­ween all participants.

Place value on a good event platform

The­re are usual­ly seve­ral weeks bet­ween regis­tering for a hybrid event and the event its­elf. A peri­od in which the agen­da of your par­ti­ci­pan­ts can chan­ge con­sider­a­b­ly.

The use of a hybrid event plat­form not only makes it much easier to mana­ge regis­tra­ti­ons. Sin­ce they also record par­ti­ci­pan­ts who are pre­sent on site at the time of the event, they also have access to the event plat­form through which the digi­tal par­ti­ci­pan­ts are pre­sent. This enables an inter­ac­ti­ve exch­an­ge bet­ween the spea­k­er on site, the pre­sence audi­ence and the digi­tal audi­ence. In this way, your event beco­mes more inter­ac­ti­ve and gains addi­tio­nal qua­li­ty for each participant.

One pos­si­ble plat­form is HOPIN or EVENT­MO­BI, for exam­p­le. We will be hap­py to advi­se you here.

As always, the same appli­es to hybrid events: form fol­lows func­tion. Not ever­y­thing that is pos­si­ble has to be done. But it’s good to know what’s possible.

Choo­se a sui­ta­ble part­ner for your hybrid event

Did you have any doubts in the past about which ses­si­ons you would offer online and which were reser­ved for the par­ti­ci­pan­ts of your event? If you tre­at all par­ti­ci­pan­ts equal­ly and use the right plat­form, this ques­ti­on will be a thing of the past.

At a hybrid event, we con­trol all the tech­no­lo­gy cen­tral­ly. No mat­ter whe­ther it’s sound, light­ing or came­ras, the ope­ra­ti­on of pre­sen­ta­ti­ons or the con­nec­tion of spea­k­ers or mode­ra­tors in image and sound. We sum­ma­ri­ze and keep an eye on all channels.

Hybrid events always requi­re cus­to­mi­zed audio­vi­su­al sup­port. The name Stream­box­stu­di­os also stands for this. Thanks to modu­lar pro­duc­tion sets, we can adapt to indi­vi­du­al requi­re­ments and pro­du­ce cost-effec­tively.

We use the infra­struc­tu­re available in con­gress cen­ters or con­fe­rence venues, such as fast Inter­net con­nec­tions or net­works for trans­mit­ting data-inten­si­ve applications.

If your event loca­ti­on is idyl­lic and remo­te, then we can cer­tain­ly rea­li­ze a hybrid event here too. The only requi­re­ment: the event loca­ti­on must be in a radio cell of the major net­work operators.

To ensu­re that your event is pro­fes­sio­nal­ly staged, Stream­box­stu­di­os pro­vi­des you with all the rele­vant ser­vices from a sin­gle source: con­cept, design, sound, came­ra, light­ing and strea­ming technology.

Digi­tal visi­bi­li­ty makes it pos­si­ble to under­stand cus­to­mers bet­ter and address them in a more tar­ge­ted man­ner.

Use your data sen­si­bly even after your conference

Memo­ries of some inspi­ring spea­k­ers often remain after an event. With a bit of luck, you can add a few nice pho­tos and a list of par­ti­ci­pan­ts with the cont­act details of your new prospects.

With hybrid events, you have much more at your dis­po­sal. For exam­p­le, you know exact­ly who took part in which ses­si­ons, have an over­view of what the par­ti­ci­pan­ts shared via chat and can see which event was par­ti­cu­lar­ly attractive.

This infor­ma­ti­on enables you to build a much more tar­ge­ted rela­ti­onship with your par­ti­ci­pan­ts after­wards. Or, of cour­se, to make the next edi­ti­on an even grea­ter success.

Last but not least: As we are hap­py to record all work­shops or lec­tures for you, you can use the resul­ting vide­os to expand your digi­tal offe­ring (You­Tube chan­nel, web­site, etc.), crea­te teasers for future events or even crea­te a video-on-demand.

We will be hap­py to ans­wer your ques­ti­ons about hybrid events.

Rea­li­zing hybrid events creatively

Suc­cessful com­pa­nies are often cha­rac­te­ri­zed by seve­ral fac­tors. Digi­tal visi­bi­li­ty plays a cen­tral role here.

The advan­ta­ges are obvious

Hybrid events give par­ti­ci­pan­ts the oppor­tu­ni­ty to take part eit­her in per­son on site or vir­tual­ly. Hybrid events crea­te cost-effec­ti­ve reach, can be desi­gned fle­xi­bly and are cha­rac­te­ri­zed by easy acces­si­bi­li­ty. They enable a ver­sa­ti­le and adap­ta­ble event expe­ri­ence that meets the dif­fe­rent needs and expec­ta­ti­ons of participants.

  • Fle­xi­bi­li­ty and acces­si­bi­li­ty: Par­ti­ci­pan­ts can take part in the event wit­hout having to spend an extra­or­di­na­ry amount of time and money.
  • Real-time inter­ac­tion: Hybrid events enable inter­ac­tion in real time. View­ers, both on site and digi­tal­ly, can ask ques­ti­ons, make comm­ents and actively par­ti­ci­pa­te in the event.
  • Diver­si­fy event for­mats: Hybrid events gain varie­ty and appeal through dif­fe­rent for­mats: inter­views, pre­sen­ta­ti­ons, dis­cus­sions and Q&A sessions.
  • Glo­bal reach: With a hybrid event, you can reach a broad, poten­ti­al­ly glo­bal audi­ence. Peo­p­le from dif­fe­rent parts of the world can fol­low your event live, regard­less of their location.
  • Topi­cal­i­ty and authen­ti­ci­ty: Hybrid events con­vey a fee­ling of topi­cal­i­ty and authen­ti­ci­ty. With a hybrid event, you can react spon­ta­neous­ly to cur­rent events and estab­lish an authen­tic con­nec­tion with your audience.
  • Cost effi­ci­en­cy: Orga­ni­zing a hybrid event is more cost-effi­ci­ent than an exclu­si­ve­ly face-to-face event. Tra­vel cos­ts for par­ti­ci­pan­ts and orga­ni­zers can be redu­ced. At the same time, a lar­ger group of digi­tal par­ti­ci­pan­ts can increase the yield.
  • Sus­taina­bi­li­ty: If fewer par­ti­ci­pan­ts tra­vel to the event, the eco­lo­gi­cal foot­print of the event is also redu­ced.
  • Impro­ved inter­ac­tion: By using inno­va­ti­ve tools, hybrid events offer a wide ran­ge of oppor­tu­ni­ties for interaction.
  • Avai­la­bi­li­ty of con­tent: Vir­tu­al ele­ments of a hybrid event can be recor­ded and made available as video-on-demand.
  • Adap­ta­bi­li­ty: Hybrid events offer fle­xi­bi­li­ty in the event of chan­ging cir­cum­s­tances, such as unfo­re­seen events (wea­ther con­di­ti­ons, strikes, etc.). They make it pos­si­ble to switch quick­ly from a phy­si­cal to a vir­tu­al event.
  • Mea­su­ra­bi­li­ty and ana­ly­tics: Plat­forms for hybrid events often offer exten­si­ve ana­ly­sis tools. View­er num­bers, inter­ac­tions and other metrics can be cal­led up. This allows you to mea­su­re the suc­cess of your event and opti­mi­ze future livestreams.
  • Mone­tiza­ti­on oppor­tu­ni­ties: Hybrid events offer various oppor­tu­ni­ties for mone­tiza­ti­on, such as paid access to pre­mi­um con­tent, dona­ti­ons or sponsorship.
  • Video-on-demand: Make your hybrid event available as recor­dings in parts or in full. This opens up addi­tio­nal oppor­tu­ni­ties for you to dis­tri­bu­te your content.

Stream­box­stu­di­os: hybrid events in full service

  • Advice on con­cept and implementation
  • Hybrid events or remo­te events
  • Pro­duc­tion on site or in our studio
  • Image, sound and light­ing technology
  • Live direc­tion in image and sound, man­ned camera(s)
  • Inte­gra­ti­on of pre­sen­ta­ti­ons, vide­os, sur­veys, etc.
  • cus­to­mi­zed screen design
  • Green screen pro­duc­tion in the studio
  • Strea­ming via the platform(s) of your choice
  • Post-pro­duc­tion
  • Pro­vi­si­on

What our cus­to­mers say

Taro Katao­ka

Vol­un­teer dri­ver, FeG Auslandshilfe

Dr. Mar­kus Müller

Indus­tri­al Bio­tech­no­lo­gy Cluster

We have suc­cessful­ly held seve­ral online and hybrid con­fe­ren­ces with Steam­box­stu­di­os and have recei­ved con­sis­t­ent­ly posi­ti­ve feed­back from our par­ti­ci­pan­ts for the tech­ni­cal implementation.

Ste­fa­nie Rahn

Pre­si­dent of the Ger­man Pila­tes Association

Stream­box­stu­di­os shows what fur­ther steps can be taken befo­re, during and after the col­la­bo­ra­ti­on and opens up new paths.

Lisa Marie Schelig

Unter­neh­mer­schaft Düs­sel­dorf und Umge­bung e.V.

Whe­ther pod­casts in audio or video for­mat, live streams las­ting seve­ral hours, image vide­os and trai­lers — we have expan­ded our enti­re media pre­sence with Streamboxstudios.

Uwe Wäckers

Asso­cia­ti­on of the Che­mi­cal Indus­try NRW

The con­sci­en­tious­ness of Stream­box­stu­di­os is always a gua­ran­tee for me that even if pro­blems occur, which can always hap­pen, at least one back­up solu­ti­on will take effect.